📋 How Audio Recording Works
Speak Naturally: Record your observations just as you would dictate them, no special commands or formatting required.
Capture Anytime: Create recordings during exams, between appointments, or at the end of your day. Your notes are ready when you are.
Automatic Transcription: Every recording is transcribed with veterinary-specific accuracy, understanding medical terminology and abbreviations.
🔍 Two Ways to Record
From a Patient Case:
Open the patient case you're working on
Click the record button (microphone icon)
Speak your observations - clinical findings, treatments, plans
Click stop when finished
Recording automatically saves to that patient's case
Unassigned Quick Recording (No Case Required):
Click the record button from anywhere in Manta
Capture your thoughts on the go
Assign to a patient later from your recordings list
Perfect for documenting between rooms or during rounds
⚡ Try It Yourself (2 minutes)
Create or open a patient case
Click record and speak for 30 seconds about the patient
Stop the recording and watch the transcript appear
Use the transcript to generate a template or review details
Your complete voice note is captured and transcribed!
🎯 What to Include in Your Recordings
Clinical Documentation:
Patient signalment and presenting complaint
Physical exam findings and vital signs
Diagnostic results and interpretations
Assessment and differential diagnoses
Treatment plan and medications prescribed
Client communications and instructions
Follow-up recommendations
Best Practices:
When necessary, obtain client consent before recording the visit
Speak clearly at a normal pace
Include specific details (doses, measurements, timings)
Mention patient name or case number for context
Note any client concerns or questions discussed
📱 Recording Across Devices
Available Everywhere:
Web Application: Record from any computer browser
Mobile App: Record on iOS or Android devices
Seamless Sync: Access recordings across all devices
On the Go:
Record in exam rooms during patient visits
Capture observations between appointments
Document during rounds or consultations
Review recordings from home or on call
🎯 After You Record
Automatic Processing:
Once you finish recording, Manta automatically:
Transcribes your audio with veterinary terminology accuracy
Saves the recording to the patient case (if assigned)
Makes searchable - find specific details by searching transcripts
Keeps organized - all recordings accessible in one place
Using Your Recordings:
Generate Templates: Populate formatted notes from one or multiple recordings
Review Transcripts: Read exactly what was said without replaying audio
Search Content: Find specific medications, findings, or discussions
Edit as Needed: Refine transcripts before generating final notes
Combine Multiple: Create comprehensive notes from recordings made throughout the day
🎯 Recording Tips for Best Results
Audio Quality:
Use a quality microphone or headset when possible
Record in quieter environments for better accuracy
Speak at a normal, conversational pace
Position microphone consistently
Content Organization:
Record separate notes for different aspects of the visit
Start with patient identification for unassigned recordings
Include relevant context (reason for visit, duration, etc.)
Note any follow-up items or pending results
Workflow Integration:
Record during or immediately after patient contact
Use multiple short recordings vs. one very long recording
Review transcripts quickly for accuracy
Generate templates at natural stopping points in your day
💡 Common Recording Scenarios
During Patient Visits:
Record while examining the patient
Capture findings as you discover them
Document client discussions in real-time
Note treatment decisions as you make them
Between Appointments:
Quickly capture observations on the move
Document follow-up calls or discussions
Record additional thoughts about previous cases
Note reminders for team communication
End of Day:
Finalize incomplete case notes
Add details you remember from earlier visits
Create comprehensive summaries
Prepare discharge instructions
🔐 Privacy & Storage
Secure Recording:
All audio encrypted during transmission and storage
HIPAA-compliant infrastructure
Team-based access controls
Automatic backup and recovery
Recording Management:
Organize by patient, case, or date
Delete recordings you no longer need
Export or share with team members
Archive for long-term reference
❓ Common Questions
How long can my recordings be?
How long can my recordings be?
Recordings are capped at 45 minutes to prevent accidental recordings if left running. For longer documentation needs, create multiple recordings and they'll be combined when populating your template.
What if I make a mistake while recording?
What if I make a mistake while recording?
You can edit the transcript after recording, or simply re-record if needed. Transcripts are editable before generating templates.
Can I record in noisy environments?
Can I record in noisy environments?
For best results, record in quieter spaces. Background noise can affect transcription accuracy.
Do I need internet to record?
Do I need internet to record?
The mobile app can record offline, but transcription requires an internet connection. Web application requires internet for all recording.
Can I delete recordings?
Can I delete recordings?
Yes, you can delete recordings at any time from your recordings list. This also frees up your monthly recording count.
💡 Need Help?
Audio recording is the foundation of Manta's workflow. For questions about recording quality, transcription accuracy, or troubleshooting, ask the Assistant or reach out at [email protected]